4/27/2021 0 Comments Proofing Tools Office 365
In recent years, Microsoft has expanded the toolset with new writing style options to help you develop your written voice.Theyre individually customisable so you can use some writing style components while ignoring others.The capabilities apply when authoring Word documents and Outlook emails.
Youll need to be using Office 2019 or have an active Office 365 subscription. The checkboxes allow you to toggle spellcheck, grammar and frequently confused words warnings. Press F7 to open this popup, which provides information such as the average number of words per sentence and sentences per paragraph. Theres specialist statistics too, such as a Flesch Reading Ease score and the percentage of sentences which are passive. These metrics can be helpful when crafting writing for maximum readability. This controls which of Words writing style suggestions should be enabled. The latter enables extra default proofing checks for clarity and conciseness. Here, youll see a list of all the proofing options available within Office. You can then review the list to enable extra checks which help you improve. Alternatively, you can disable default checks which you find annoying or inaccurate. These include checks for overuse of complex jargon and overt wordiness. At the other end of the writing spectrum, Office can also flag informal language and slang words which may lower the tone of your writing. The more subjective writing style checks are turned off by default, to avoid frustrating users and creating a high volume of alerts. You can get comprehensive writing style guidance without leaving Word, which will help you to stay focused on your writing.
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